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Office manager / Bookkeeper

Corner Cast inc.

This is a Full-time position in Montréal, QC posted September 13, 2017.

EMPLOYEE JOB DESCRIPTION

Position Title: Office manager / Bookkeeper 
Reports to: CEO

Primary Role: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.

General Responsibilities

1. Maintain office services Main Activities:

  • Help to improve and implement office policies
  • Organize office operations and procedures
  • Update organizational memberships
  • Maintain office equipment
  • Answer phone

2. Maintain office records Main Activities:

  • Receive, review and enter invoices into SAGE 50 accounting system
  • Creation of sales invoices in SAGE 50 accounting system
  • Creation of Purchase Orders in SAGE 50 accounting system
  • Ensure filing systems are maintained and up to date
  • Define procedures for record retention
  • Ensure effective transfer of files and records

3. Maintain office efficiency

Main Activities:

  • Maintain and replenish office supplies inventory

4. Specific daily / weekly / Monthly tasks and responsibilities

Daily:

  • Invoicing- accounts receivable / accounts payable- 

Weekly:

  • Generate SAGE 50 report on outstanding Purchase Orders. Send to Production and Operations Manager• Generate SAGE 50 Accounts Payable and Accounts Receivable report 
  • Help to generate content for social media (with help from team)

Monthly:

  • Execute month end closure – GST / QST remittance
  • Bank reconciliations

Ongoing Responsibilities

  • Ensure government documentation and requests are documented and communicated to owners 
  • Ensure timely bill payment of utilities & suppliers

 

 

Skills Required

  • Education level: College
  • Work experience (years): 0-2 years

Package

Salary: 40000-55000$ per year