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Health Record Reviewer – Part-time


This is a Part-time position in Montréal, QC posted October 7, 2017.

TGLN is currently seeking a highly motivated, energetic 0.5 part-time Health Record Reviewer.

Reporting to the Manager, Education and Professional Practice, the HRR will be responsible for abstracting key clinical information to determine eligibility for donation from deceased patient charts for hospital and public reporting performance data. This data is used for strategic planning and to spur donation improvement in the Ontario System. This role will be approximately 2 to 3 shifts a week.

Duties & Responsibilities:

  • Learn specific charting systems of each assigned hospital to find location of needed information to abstract (up to 15 different electronic systems).
  • Maintain a number of passcodes and confidentiality agreements for assigned hospitals.
  • Abstract specific information required on HRR form/methodology.
  • Contact Public Reporting Specialist with any questions regarding how to code abstracted information.
  • Maintain privacy and confidentiality at all times.
  • Ensure accurate transcription of information into database.
  • Document completion of required chart review for each hospital for each time period.
  • Contact identified Medical Records lead in assigned facility to communicate charts needed for review.
  • Negotiate time within deadlines to obtain charts to review.
  • Transport information safely.
  • Use technology remotely and remain available to TGLN office/other stakeholders as needed.
  • Coordinate the most efficient and cost effective routes to enable all hospitals reviews meet timelines.
  • Request reports from Public Reporting Specialist (PRS) or IT.
  • Review deceased lists submitted by hospitals and cross reference with TGLN reports to isolate charts with organ donation potential in order to identify which charts are required to be reviewed and information to be abstracted.
  • Performs other duties consistent with role profile, as required.

Qualifications & Experience:

  • Bachelor Degree or Diploma in Science, Arts, Humanities or Management.
  • Successful completion of a recognized Health Information Management Program.
  • Currently certified with the Canadian Health Information Management Association and in good standing.
  • Minimum of two (2) years of experience in related role or a combination of equivalent experience and education.
  • Flexibility for travel within the Province of Ontario required, including one to two overnight stays a month with advanced notice.
  • A valid G class driver’s license and access to a reliable vehicle is required.
  • Bilingual French preferred.
  • Proven knowledge of various electronic health information systems required.
  • Demonstrated attention to detail and data integrity.
  • Demonstrated ability to work independently.
  • Demonstrated ability to organize and prioritize work in order to meet quality and productivity standards and workload demands.
  • Proficient in the use of Microsoft Office Applications, specifically Excel and Outlook.
  • Demonstrates a strong ability to extract information required for research.

To Apply:

TGLN offers a competitive salary and excellent benefits package. Please submit your application online referencing competition #2017-72 by October 13, 2017. Should you be contacted by TGLN, the initial communication will be sent via email. Please ensure that you provide an accessible email address with your submission.

Trillium Gift of Life Network is committed to providing accommodations in the recruitment and selection process for job applicants with disabilities. If you require accommodation, we will work with you to meet your needs. Please advise Human Resources if you are contacted for an interview/testing, so that a suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards 2011, Employment Standards). If you require assistance in completing a job application due to a disability, please let us know at

Trillium Gift of Life Network thanks all applicants for their interest. However, only those applicants considered for this posting will be contacted.

How to Apply