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Office Assistant


This is a Full-time position in Montréal, QC posted August 11, 2017.

Assistant to the Office Manager

Roles and Responsibilities

Data entry into Quickbooks and CRM system (invoices, expenses, quotes, maintaining customerlists) as directed by Office Manager
Daily social media updates and posts
Updates Petro-Canada employee gas tracking sheets, balancing PC statement to receipts
Responsible for tracking of daily Employee Hours. Submits all data to Office Manager forpayroll processing.
Maintains up-to-date and orderly files and records through a systematic filing system to supportbookkeeping and financial records
Respond to phone/online inquiries for services and forward as required.
Executes tasks of Health and Safety Program if required in HR Managers absence
Maintain and monitor Supplier Price List weekly, query suppliers on pricing and report to OfficeManager
Maintains office equipment/inventory within budget
Maintains office, staff and show room cleanliness and organization. Duties include moppingfloors, vacuuming, dusting, wiping down surfaces/counters, emptying garbage. Keeping areasfree from clutter.

Qualifications and Experience

Holds a recognized Bookkeeping, Office Administration or Business certificate with 2 yearsexperience or has a minimum of 4 years financial and office administrative experience.
Fluent in Quickbooks, Microsoft Excel, Word Processing, Google Drive, Gmail, and otherbasic computer skills.
Experience in CRM systems considered an asset.
Able to effectively organize and prepare back up documentation to support any financialinformation reported externally.
Able to lift material/stock up to 40 lbs for shop inventory.
Makes clear and timely decisions based on company policies
Fast learner while maintaining accuracy and attention to detail in preparing and enteringinformation
Fluent in English, written and oral. Second language an asset.

Apply Online 20170809.40
We thank all interested applicants, however, only those under consideration will be contacted.