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Bilingual Accounts Payable Specialist (hybrid)

Adecco

This is a Contract position in Montreal, QC posted January 18, 2023.

  1. is recruiting for a Bilingual Accounts Payable Specialist for a full-time permanent client based in Montreal, ON. The role requires 3 days in the office and 2 days from home.

The Bilingual Accounts Payable Specialist will have the Following Responsibilities:

  • Make sure invoice is billed to the correct entity.
  • Make sure to receive e-mail for work completion or work order signed by a CM technician
  • Submit request to accounting to add new suppliers in accounting system with complete tax numbers.
  • Code invoice as per Purchase order
  • Attach approved Purchase order, signed work order or e-mail for work completion
  • Update agenda of work with all warranties
  • Invoices needing to be charged back to a tenant, send to AR to prepare invoice and attach c/b invoice to supplier invoice prior to processing to accounting
  • Verify GST/QST numbers are active (once a year) and on every large invoice and for any new supplier
  • Prepare list of all invoices being submitted to property accountant
  • Once construction budget has been approved and final and open construction budget Excel file
  • Enter purchase orders and add all approved invoices to the budget
  • Prepare list of all invoices ready to be processed to accounting
  • Prepare quittance for supplier
  • Once release of payment is approved, have supplier sign quittance
  • Enter all issued purchase orders in Excel file with GL account and description.
  • Work with all related departments to prepare the operation budget as per company policy
  • Once budget is approved, open operation budget for the year
  • Verify pending PO’s and follow up
  • On the last day of the month, send to accounting last PO# for the month
  • Pay out all expenses, prepare reports and make sure to keep balanced
  • Verify all legal invoices and have approved and update legal list spreadsheet.
  • Prepare billing to tenants based on work done and send to AR for processing
  • The Bilingual Accounts Payable Specialist Must Meet the Following Mandatory Requirements

  • Must speak English and French
  • Minimum 2 – 3 years’ experience in a similar role
  • Real state accounting considered strong asset
  • Must have experience with Yardi or other similar software
  • Must have strong Microsoft suite, especially Microsoft Excel
  • Good interpersonal skills, will need to work with difference departments
  • Organizational skills very strong
  • If you are interested in applying to the Bilingual Accounts Payable Specialist role, please submit your resume as soon as possible, by clicking on “Apply with Adecco”.

    CAB7616

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