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Executive assistant


This is a Full-time position in Montreal, QC posted November 29, 2019.

Job Description Responsibilities:
• Arrange and schedule meetings and manage meeting logistics.
• Coordinate meeting agendas, prep materials, take minutes as required, and follow up on action items and status of reporting.
• Support and coordinate administrative activities and action items on behalf of Head of Finance, CTO & CEO.
• Prepare draft proposals and presentations.
• Arrange conference calls and video conferences as needed.
• Review and sort requests, identifying action required and handling inquiries appropriately
• Maintain a high level of confidentiality as needed.
• Develop positive relationships with external clients and team members.
• Perform research as requested.Qualifications:
• Minimum of 2 years of previous experience working as administrative assistant or executive assistant at a senior management/executive level.
• Demonstrated ability to foresee problems and prevent them by taking action.
• Exceptional interpersonal, written, and oral communication skills.
• Demonstrated ability to develop and maintain excellent long-term client relationships.
• Ability to interact with a variety of individuals in a courteous, professional manner.
• Advanced proficiency in Outlook, Excel, Word, Teams, PowerPoint, web research.
• Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction